Types of Procurement

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Contracts are awarded according to EU public tender procedures, which will take one of the following forms: open procedure, restricted procedure, negotiated procedure, competitive dialogue, and competitive procedure with negotiation and innovation partnership.

 

Forms of procurement​​

Open procedure (in one step):

All economic operators are invited to submit a tender. Tenders are evaluated on the basis of the criteria published upfront (publication of a contract notice in the EU Official Journal).

Restricted procedure (in two steps):

Step one:

Selection of companies (publication of a contract notice in the EU Official Journal).

Companies are selected based upon technical and financial capabilities published upfront.

Step two:

Only selected candidates are invited to submit their tender.

Tenders are evaluated on the basis of the criteria published upfront.

Negotiated procedure (usually one step):

Can be used for the award of the contracts having a value below the Directive threshold as specified under point 14 of Annex I of the General Financial Regulation and article 89d of Fusion for Energy Financial regulation. Negotiated procedure can also be used for the award of the contracts in the exceptional circumstances defined under point 11 of Annex I of the General Financial Regulation,

 

It is a procurement procedure without prior publication for specific types of purchases falling outside the scope of Directive 2014/24/EU , in which F4E shall invite economic operators of its choice to submit tenders and, subject to the condition that they satisfy the exclusion and selection criteria, negotiate the terms of the contract with one or more of them.

 

Competitive dialogue:

F4E can launch such procedure in collaboration with industry when F4E is objectively unable to define the means of meeting its needs or to assess what the market can offer in terms of technical or financial or legal solutions, and especially when the use of an open or restricted procedure could not be used to award such contracts. The cases where a competitive dialogue can be used are defined under point 12 of Annex I of the General Financial Regulation. This procedure consists in three steps: the first one devoted to select the candidates, the second step constituted by a dialogue with the candidates to select the best possible solution and the third one aiming at choosing the best offer for the chosen solution.

Competitive procedure with negotiation

Procedure in two steps that may be used only under the specific cases defined under point 12 of Annex I of the General Financial Regulation and where the submitted tenders can be negotiated.

Step one:

Selection of companies (publication of a contract notice in the EU Official Journal).

Companies are selected based upon technical and financial capabilities published upfront.

Step two:

Only selected candidates are invited to submit their tender and further negotiate. Tenders are evaluated on the basis of the criteria published upfront.

Innovation partnership

The objective of the innovation partnership is to develop an innovative product (supply, service or works) and to guarantee its subsequent purchase by F4E under certain conditions. It is a two steps procedure. The partnership is structured in different phases that follow the various steps of the research and innovation process.




Types of procurement

Administrative Contracts:

Administrative Contracts are awarded in order to obtain the supply of movable or immovable assets, the execution of works or the provision of services to enable the administrative set up and functioning of F4E. For instance: contracts for IT equipment, office furniture, information and communication campaigns, training courses, publications, accessing databases, organising conferences, etc.

Operational Contracts:

Operational Contracts are awarded in order to obtain the supply of movable or immovable assets, the execution of works or the provision of services for the implementation of the F4E's international tasks related to the construction of ITER and the implementation of the Broader Approach and Demo. These tasks are those referred to in Article 1(2) of the Council Decision establishing the European Joint Undertaking for ITER and the Development of Fusion Energy and conferring advantages upon it.

 The rules governing the placing of these contracts are set under Title VI of The Financial Regulation of the Joint Undertaking adopted on 10th of December 2019 which refers mainly to the EU Financial Regulation applicable to the general budget of the European Communities.

For an overview of all ongoing procurement calls, visit the Industry and Fusion Laboratories Portal.

 

 

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