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Procurement Documents

Rules Applicable to F4E Procurements and Grants

The Regulations below represent the main pieces of legislation that regulate F4E’s procurement and grants’ activity.

F4E Financial Regulation (entry into force 01.01.2020)
General Financial Regulation 



Guidelines for Preparation of Procurement Procedures

This section contains a range of informative documents that offer detailed guidance on Fusion for Energy's procurement processes. These resources provide valuable insights and instructions for tenderers looking to participate in F4E's procurement opportunities.

Guidelines for tenderers

This document serves as an introductory guide for tenderers, providing an overview of Fusion for Energy, our mission, and the various business opportunities available for your company. It also explains key concepts and provides valuable information to help you prepare a successful tender, including the necessary documentation and considerations.

Guidelines for Tenderers

Guidance on supporting documentation for the Exclusion Criteria

This document provides comprehensive guidance on the supporting documentation required to demonstrate compliance with the exclusion criteria. It outlines the necessary documents and information that tenderers need to submit to meet the requirements.

External Guidance on support documentation for the Exclusion Criteria 


Guidance on how to submit a tender

The below links provide valuable resources to guide companies through the process of registering, preparing, and submitting a tender. It includes two instructional videos and a presentation that offer step-by-step guidance on the tender submission process. These materials aim to facilitate a smooth and efficient tendering experience for potential tenderers.


- Presentation for Tenders. 
- Supplier registration (video)
- How to submit a tender? (video)


Guidelines for Preparation of Grant Call for Proposals

Below you may find comprehensive guidelines for organizations interested in applying for grants. These guidelines aim to assist potential grantees in understanding the necessary steps and requirements for successful grant applications, ensuring transparency and fairness throughout the process.

Reimbursement Guidelines for Fusion for Energy (F4E) Grants - applying to grant agreements signed after 1 June 2016
Reimbursement Guidelines for Fusion for Energy (F4E) Grants - applying to grant agreements signed before 1 June 2016
Model report on use of resources - applying to grant agreements signed before 1 June 2016



Templates for Tender Submission

The Annexes below are to be used in those procedures that require them as indicated in the Invitation. Please, consider that each call for tender requires different Annexes, not every and all of them are always applicable and/or needed. Consult the Invitation to see which Annexes are needed in each particular case. Annexes not listed below are obtainable as indicated in the related Invitation (for example, Annexes 01, 02, 11, 12 will be provided by other means).

Please, check which Annexes are applicable to the specific procedure in the related “Invitation” (to tender/to participate).


-Annex 03 Declaration on Acceptance of Contractual Conditions
-Annex 04 Declaration on Honour on Exclusion and Selection criteria
-Annex 05 Identification Form
-Annex 06 Legal Entity Form
-Annex 07 Financial Identification Form
-Annex 08 Agreement and Power of Attorney
-Annex 09 Technical Third-Party Undertaking Form
-Annex 10 Financial Third-Party Undertaking Form
-Annex 13 Technical Capacity Safety Criterion (Template)
-Annex 16 Letter of intent for subcontractors
-Annex 17 Declaration of background
-Annex 18 Transportation Services and related Insurance
-Annex 19 Model Transportation Contract
-Annex 20 Compliance Matrix of the Preferred Carrier
-Annex 21 F4E CL Direct Costs Table
-Annex 22 Payable Services Direct Costs
-Annex 23 Third Party’s Joint Liability Form



F4E Model Contracts for Information

(for the draft contract of the correspondent procedure please refer to the CfT documentation)


Operational Contracts

Model General conditions for Purchase Order
Model Direct Services Contract
Model Direct Supply Contract
Model Framework Contract for Services
Model Low Value Contract (Supply)
Daily subsistence allowances
IP Provisions for model contract (joint ownership)
IP Provisions for model contract (contractor’s ownership)
IP Provisions for model contract (F4E’s ownership)

Administrative Contracts

General Conditions Framework Service Contracts
General Conditions Framework Supply Contracts
General Conditions Direct Service Contracts
General Conditions Direct Supply Contracts
General Conditions for Low value Contracts


Cost Reimbursement Model Grant Agreement for Single Beneficiary
Cost Reimbursement Model Grant Agreement for Multiple Beneficiaries
Framework Partnership Agreement for Single Beneficiary
Framework Partnership Agreement for Multiple Beneficiaries



Technical Documentation for Information

The below set of documentation serves as a fundamental framework for Fusion for Energy (F4E) and are crucial references for complying with technical requirements. It is important to consult the relevant documentation specified in each call for accurate and up-to-date information.

QA and Nuclear Safety Documentation




F4E Dimensional Metrology Handbook (DMH)


The purpose of this document is to supply information relating to dimensional metrology to all Fusion For Energy suppliers and project teams.

Dimensional Metrology Handbook (DMH) 


Annual List of Awarded Contracts and Amendments (ex-post publication)


Fusion for Energy is publishing the award of the procurement procedures and the signature of amendments above the Directive threshold in the correspondent section of the EU Official Journal (TED-tenders electronic daily) within 30 days after their signature.

In accordance with the provisions defined in point 3 of Annex I of Regulation (EU, Euratom) 2018/10461, Fusion for Energy is publishing  the main information about low value contracts (below the Directives thresholds) awarded by Fusion for Energy during the previous financial year

In accordance with the provisions defined in point 3 of Annex I of GFR , Fusion for Energy is publishing the modifications of contracts of an impact below the Directive thresholds signed during the previous financial year

In accordance with the provisions defined in points 2 and 3 of Annex I of GFR, Fusion for Energy is publishing the contract signature resulting from a negotiated procedure without prior publication of a contract notice referred to the procedures stated under points (h) and points (j) to (m) of the second subparagraph of point 11.1 of Annex I of the contracts signed during the previous year

In the below list you can find a compilation of the above referred contracts per year.


Personal data protection


Fusion for Energy processes the personal data in accordance with Regulation (EU) 2018/1725 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data. The purpose of the processing, legal basis, rights of the individual experts, recipients and other aspects of the personal data processing in Fusion for Energy are provided in the following Privacy Notices

Among others, you can find there the following Privacy Notices:
- Industry Portal
- Procurement and Grant Procedures
- Contract and Grant Implementation (Excluding Claims)
- Experts (with and without contracts)
- Info Days and Market Survey